4 Things to Consider When Sharing Your PowerPoint Files

One situation where you can express and share your ideas is when doing presentations. Whether it be in businesses, offices, schools, or other settings, you can indeed make your thoughts known to others with the help of various information in the forms of texts, images, and the like. 

All in all, you might make some PowerPoint presentations, or colloquially, PPTs or slides, to gather and organize your ideas. In the online context, sending copies of your presentations may be necessary at some point. You can do this easily by attaching the relevant PPT files into an email and click send. 

What you must consider, though, is whether your recipient can access the file, given that it needs special software to be opened. Learn about some factors you must consider when sharing your PowerPoint presentation files and how you can solve this quickly by doing this fancy yet easy trick!

File access

One of the foremost things you must ruminate about is whether the person who receives your files can open them. Unlike when you convert PPT to PDF, PPT files themselves aren’t supported in every system, though they’re admittedly everyday things that most people handle. 

They need unique software to launch. Some examples are Microsoft PowerPoint and Google Slides. Expect that there will be problems like delays in opening your presentations if your recipient doesn’t have access to such software. They would still have to take some time doing software installation, signing up if needed, and things alongside them. 

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Formatting preservation

Every person’s preferences, not only on presentation tools but also on almost all things, often vary. For instance, you might have Microsoft PowerPoint, while the other uses Google Slides or WPS. The subtle differences in their features might affect the formatting of your PPT files. The differences in software versions or software can affect the appearance of your presentation. 

If for instance, you used fonts that are typically not included in the default ones on your files, there can be problems when you open them on another computer. The design and arrangement of your files’ contents need to stay in place. Otherwise, they will get messed up after transmitting them over the Internet. 

File size

As PPT files contain numerous images, text, and even videos, the file size becomes undoubtedly huge. The size can be a problem not only when attaching them to your file-sharing tool but also when your recipient is downloading the file. The first issue that you may encounter is the file size restriction present in your email. 

Other problems include, but are not limited to, file corruption, repeated upload and download failure due to connection timeouts, bandwidth issues, etc. To sum it up, there can be inconveniences and delays due to the large file sizes that PPT files have.


You wouldn’t want irrelevant people to gain unauthorized access to your intellectual property. What if they contain sensitive information and it gets leaked? The projects and matters in the professional world often need to maintain secrecy. PPTs might not be able to offer you the security measures that you want.

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Convert Your PPT Files to PDF

One of the most convenient methods to resolve the possible issues mentioned above is to convert your PPT files to PDF. PDF stands for Portable Document Format and is famous for the ability to hold document formatting in place. PDF files ultimately function as images of your document and appear as though you have printed them. 

PDF passwords

That aside, many people opt for this file format to ensure that they can send their files safely. If you haven’t known yet, PDF is the most secure file type relative to all others. You can encrypt it with two types of passwords. Such are user and master keys, which grant you two levels of authority correspondingly.

The user password’s primary purpose is to open the PDF. Meanwhile, the master password allows you to restrict actions towards your file. For instance, you can disallow printing, editing, copying, sharing, etc. Aside from preventing others from accessing your file without your knowledge, you can even avoid leaving leaks.

File compression

Did you know that PDFs can undergo lossless file compression? It only means that you can maintain the high quality of your PPTs while effectively reducing their sizes. This way, you would face little to no problems in attaching them to your emails. Your recipient can download your file more quickly, which can translate to faster feedback.

Version independence

Moreover, most modern computers have browsers that are equipped to handle PDF files. You won’t need to install special software just to open them. What makes PDFs more convenient is that they’re not affected by software differences. Rest assured that they will open precisely as you have saved them.

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How to Use PDFBear’s PPT to PDF converter

Though there is admittedly an abundance of tools on the web that can help you with this task, we recommend using PDFBear’s PPT to PDF converter due to its excellent capabilities. Proud of its tight security and quick conversion process, this device has become a trusted choice of many. Go to its website now and do the following steps to convert your files successfully.

  1. Upload your PPT to the converter.
  2. The converter will automatically scan and convert your file to PDF.
  3. Wait for the conversion to finish.
  4. Download your newly converted PDF once done.

Converting your PPT files to PDF shouldn’t be complicated. There’s no need for software installation and similar stuff. With the user-friendly interface of this converter that you will find when you visit it, expect that you can do your tasks efficiently with regard to time and effort. 


PPTs can be great in making your ideas come to reality, but PDFs can do better when sharing them. Convert your files now to PDF to resolve issues you can encounter, such as file corruption, size restrictions, security issues, messed-up formatting, etc. Keep in mind that PDFBear’s PPT to PDF converter is your friend in this task!

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